Exporting your schedule to Outlook, Yahoo and other external calendar programs

We provide 2 options that will allow you to download, export or synchronize calendars for Apple, Google, Outlook, Yahoo, Hotmail and other calendar programs that accept iCAL files.

The best option is to use the iCal synchronize URL which will automatically update your external calendar for any external calendar program that supports the iCal format.

The second option would be to download an iCAL file which you can perform a one-time import into your calendar program.

To synchronize your personal game assignments with any external calendar program, you can use the iCal Synchronization URL link option at the top of your personal Game Schedule page.  Copy the specialized URL and paste it into your external calendar program's iCAL synchronization section.  For instructions on where to paste the link, please refer to your external calendar program's documentation for adding external ICS / iCAL / vCAL links and URLs. If you're using Google Calendar or an Android device, we recommend using the Google Calendar Synchronize option located under the Synchronize tab within your Personal Profile. If you're using an iPhone or iPad device, you can refer to this support article for specific instructions to synchronize to those devices.

Downloading a calendar file is an older method for exporting to an external calendar program. We only recommend using this if your external calendar program does not support live synchronizing. These days, most calendar programs support live synchronizing including Android, Google, iPhone, iPad, Yahoo, Outlook and many others so you should try to use the synchronize option first. To download an iCal file, click on the iCal download link to download an exported ICS file. Save the file somewhere on your local machine (desktop recommended) where you can find it again later and use this file to perform a one-time Import operation in your external calendar program.

If you're using the download option, you will next need to import your downloaded file into MS Outlook. To do this, open Outlook, and using the menu bar at the top navigate to "File" then "Import and Export..." From the new window, select "Import an iCalendar (.ics) or vCalendar file (.vcs)" In the next window, browse your local machine to the file that was downloaded. Select the file, and click Open. Your games will now populate into your MS Outlook calendar for you to view.  Make sure to perform the import process and do not simply open the file.  Opening the file will not populate all your games and will usually only open the first game in the file. This process is not a live link and only a one-time import. We recommend using the synchronization option for live synchronizing.

Help for Officials

  1. When I put my availability on the calendar, how do I save?
  2. How do I decline a game?
  3. How can I change the hours of availability after a game is already accepted on that date?
  4. Update your availability after being assigned on a date
  5. Tracfone / Straight Talk Text Messaging
  6. How do I set preferences for locations or age groups I want to work?
  7. How do I get edit a game report I submitted?
  8. Can 2 officials share one email address?
  9. What mobile carriers do you support for free text messaging?
  10. Can I un-decline a game and change my response to "accepted" ?
  11. How do I enter my birthday if I'm younger than 13 years old?
  12. Can the availability calendar be edited once it is set?
  13. How do I turn back an accepted game?
  14. How do I accept a game assignment?
  15. I declined an assignment inadvertently, how can I change it to accept?
  16. How do I change what time text messages are sent?
  17. For my new assignment, I only see an "Accept" icon. There is no "Decline" icon. How do I decline a game?
  18. How far out can we get the availability calendar?
  19. Can a Contact Group be edited to add or remove individuals?
  20. Can I create groups of users for emailing or scheduling?
  21. What are the steps to turn back a game?
  22. How do I send an email to a contact group?
  23. How do I find the partner I will be working with?
  24. Exporting your schedule to Outlook, Yahoo and other external calendar programs
  25. How do I Accept or Decline games on my schedule?
  26. After I have accepted a game how do I give it back?
  27. Notifications
  28. Availability System
  29. How do you file game reports?
  30. How to swap your primary & secondary email address
  31. How do I know what my username and password is?
  32. Availability Calendars for multiple organizations
  33. What does the Game Confirmation email look like?
  34. What does the "Assignment Today" email notification look like?
  35. What does the "Assignment Reminder" email notification look like?
  36. How to subscribe to iCalendar on iPhone / iPad ?
  37. How to give away a game to another official...
  38. What is Availability Locking?
  39. My availability calendar is set, but my scheduler still sees me as unavailable?

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