How to make a cancelled game billable (or payable)?

By default, cancelled games are not considered "Billable" to teams/leagues or "Payable" to officials, however, you can change this.  If an Officiating Scheduler want to make ALL cancelled games billable / payable, an administrator would need to edit the System Settings and change Feature #41 (Always Pay Officials for Cancelled Games) to ON.  This is usually uncommon, though.  More commonly, organizations will leave Feature #41 OFF and choose to just make individual games billable / payable on a case-by-case basis for rainouts or late cancellations.  If Feature #41 is OFF, you can make individual games billable / payable using the following steps:

1.  Cancel the game first

To start, you'll need to cancel the game using the Cancel Game option on your Master Game Schedule.

2.  Set Schedule Filters

By default, cancelled games are hidden from schedulers in the Schedule Filters.  If the cancelled game is hidden, use the Schedule Filters to instruct the system to show you the cancelled games.

3.  Select the Edit Fee icon

To make a cancelled game billable / payable, select the Edit Fees icon next to any of the assignments on the game.  It doesn't matter which one you select and you only need to do it once, not on every assignment.

4.  Mark Game Billable

Use the checkbox on the Edit Fees page to mark the game as billable.  Selecting this checkbox will enforce all fees and payments to be reported on payroll and billing reports.  You can adjust the fees, as necessary too.  Once you save this, it is applied to all assignments on the game so you only need to select the box once.  If you need to adjust fees, though, you'll need to do that on each assignment separately.


Related Topics:

Feedback and Knowledge Base