How do I charge a scheduling fee?

Scheduling Fee Setup

There are 2 places you can setup scheduling fees.  Generally, you'll want to use one or the other and not both.  In some instances, it may be beneficial to use both, but that is pretty uncommon.  This is something you should setup before assigning officials to any games.  It can be done afterwards, but it becomes a little more complicated to update your fee structure after assigning.  You can also manually update a game's fees on a case-by-case scenario by clicking the $ symbol next to an assigned official's name on the Master Game Schedule.

Global Fees

Within your System Settings you can setup Global Fees that will apply to every game in your subscription.  This is the easiest to setup, but it applies globally and cannot be controlled by game level or by game.  If your fee is being assessed to your officials, use the fields labeled "Assignor Fee" and/or "Association Fee".  If you fee is being assessed to teams/league, use the field labeled "Add Fee to Team/League Invoice"

Position Fees

Position fees take a little more work to setup, but they provide much greater flexibility in controlling different fees for different game types and levels.  Theses fees are controlled in your Positions List using the "Billable Fee" and "Deductions" input fields.  The Billable Fee field will represent whatever amount you what to invoice to your team/leagues for that position.  This amount should include any scheduling fees you want to assess to the teams/leagues.  The Deductions field will then represent the difference between what you invoice and what the official receives.  For example, if your official is to be paid $100 and you want to assess a $5 scheduling fee for that official, you would enter a Billable Fee of $105 and a Deduction of $5.  By default, your officials will not see this calculation.  If you want officials to be able to see this calculation, you can enable Feature #40 in your System Settings to allow officials to view Gross Pay.

Per Game Position Fees

If you want your scheduling fee to be a "per game" field, you'll need to manipulate your positions to handle this since our invoicing is all per-position.  You can either split the per-game fee up between your positions or just implement the scheduling fee on 1 of the positions and leave it out of any others.



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